Landscaping & lawn care: routes, crews, contracts

Landscaping crew management that actually fits the seasonal rhythm.

Recurring routes, seasonal contracts, crew + equipment dispatch, gate codes on every property, and a mobile app that works offline for the rural side of the route. CrewHub360 fits the way landscaping companies run from spring kickoff through fall cleanup.

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Built for

Landscape and lawn care companies running 5+ crews

Maintenance, seasonal cleanups, design-build, hardscape installs, lawn fertilization, snow removal. The landscaping trade-template seeder includes route-driven and project-driven workflows out of the box.

Recurring maintenance Hardscape & install Snow & seasonal

Recurring routes that schedule themselves

Set a recurrence rule per property (weekly Tuesdays, biweekly Friday mornings, etc.). The system generates the visit schedule out to your configured horizon. Visits land on the dispatch board with travel-time awareness. Routes optimize overnight so your crews roll out efficiently.

  • Per-property recurrence rules
  • Auto-generated visits for the season
  • Overnight route optimization (Google Maps)
  • Skip rules for weather, holidays, special requests
Per-technician route generation for the day
Set the season's routes once

Crew + equipment dispatch

Landscape work isn't one tech with a phone — it's a 3-person crew with two trucks, a trailer, mowers, trimmers, and blowers. CrewHub360 treats crew as the primary unit and tracks equipment assigned to it. Live GPS shows the crew's position on the dispatch board.

  • Crew as primary dispatch unit (not single tech)
  • Equipment register tracks mowers, trailers, trucks
  • Live crew GPS on the dispatch map
  • Per-crew time tracking with split labor cost
Dispatch board assigning whole crews across the day
Whole crews assigned together

Gate codes, dog warnings, property notes — visible on the truck

The regular crew knows the property. The substitute crew on Friday doesn't. Property notes, gate codes, dog warnings, sprinkler-zone diagrams, and special instructions are stored per property and visible to whoever pulls up — no calls back to the office.

  • Per-property notes and instructions
  • Gate codes / lock codes (admin-controlled visibility)
  • Dog warnings and safety notes surface prominently
  • Photos of property layout, sprinkler zones, etc.
The CrewHub360 mobile app showing job and property details for the crew

Seasonal contracts, prepaid bundles, and per-visit billing

Bill how your customers actually pay you — flat monthly maintenance, prepaid seasonal package, per-visit, or a hybrid. Recurring invoices fire on the cadence you set. Prepaid balances draw down visit by visit. Year-end summaries are one click away.

  • Flat monthly recurring invoices
  • Prepaid seasonal package with auto-drawdown
  • Per-visit invoicing
  • Year-end summary export per customer
An invoice with line items and totals
Flexible billing & prepaid packages
Features that matter most

For landscape operators

Scheduling & dispatch

Recurring route generation, conflict checks, route optimization, live crew GPS.

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Offline mobile app

Photos, signatures, time tracking, checklists — all without signal. Built for rural property work.

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Payroll & bonuses

Crew time tracking, production bonuses, period locks. Export to Gusto, ADP, QBO Payroll.

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FAQ

Landscaping software: common questions

How does seasonal contract billing work?

Set a recurring service contract with a defined visit cadence (weekly mowing, biweekly edging, monthly maintenance) and a billing pattern (flat monthly, per-visit, prepaid seasonal). The system auto-generates the visit schedule and invoices to the cadence you set.

Can I dispatch crews and equipment together?

Yes. Crew assignments treat the crew as the primary unit, with equipment (mowers, trimmers, blowers, trailers, trucks) attached. Live tech GPS shows the crew's position; the equipment register tracks what's assigned where.

Can I store gate codes and property notes?

Yes. Each property carries notes, gate codes, dog warnings, and special instructions. Notes are visible to the crew on the mobile app for the visit. New crew swaps in for the day? They see the same context the regular crew sees.

What about route optimization for recurring weekly routes?

Yes. Run route optimization for the day, the week, or the route — Google Maps works out the most efficient sequence from your shop and back. Run nightly so the crew rolls out optimized in the morning.

Does the mobile app work in rural areas with weak signal?

Yes. CrewHub360 Field is built to work offline. Photos, signatures, time tracking, checklists all save right on the phone and sync when reconnected. Built for the kind of rural property work landscaping does.

Try landscaping crew software for 14 days

Free trial. No credit card. Landscaping pricebook and route templates pre-loaded.

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