Running a landscaping business means juggling mowing routes, irrigation installs, hardscape crews, and seasonal cleanup teams — all at once. CrewHub360 gives you skill-based dispatch, an offline mobile app, and real-time GPS tracking so your foremen and crew members always know where to be and what to do. Stop managing the day from a whiteboard and start running a tighter operation from any device.
Not every crew member can operate a skid steer, install a drip irrigation system, or hold a pesticide applicator license. CrewHub360 lets you tag each employee with specific skills — such as licensed irrigator, hardscape installer, chainsaw certified, or chemical applicator — and then filter your dispatch board by those skills when assigning jobs. When a client books a retaining wall project, you only see techs qualified to do the work, eliminating the costly mistake of sending the wrong crew to a specialized job site.
The drag-and-drop scheduling calendar shows every crew member's workload for the day, week, or month. You can assign recurring maintenance routes to dedicated mowing teams, block out drive time between properties, and set job duration estimates that reflect realistic on-site hours. When a crew calls in sick or a job runs over, you can reassign work in seconds and the updated schedule pushes instantly to the crew's mobile app — no group texts required.
Landscaping work happens in suburban neighborhoods, rural estates, golf courses, and commercial properties where cell coverage is unreliable or nonexistent. CrewHub360's mobile app is built to work offline, storing everything right on the phone, which means your crew can clock in, view job details, record materials used, capture before-and-after photos, and log notes even when there is zero signal. Everything syncs automatically the moment connectivity is restored, so your back-office data stays accurate without anyone manually updating a spreadsheet.
Field supervisors can also complete job checklists offline — confirming that lawn edges were trimmed, irrigation heads were checked, or mulch depths were measured — which feeds directly into the AI-generated customer report CrewHub360 creates at job completion. Clients receive a professional summary of what was done on their property, building trust and reducing callbacks about whether a task was actually completed.
Landscaping payroll is complicated. You have full-time foremen, part-time seasonal laborers, piece-rate mowing crews, and bonus structures tied to job profitability. CrewHub360's GPS time tracking records a clock-in and clock-out location stamp for every shift, so you can verify that employees were actually on the assigned property and not padding hours. Geofenced job sites give you an automatic alert if a crew member clocks in from more than a set distance from the worksite address.
Once hours are recorded, CrewHub360's payroll module calculates regular and overtime pay, applies any job-specific bonuses, and lets you review totals before processing. You can set up performance bonuses for crews that complete routes under budget or upsell a customer to an additional service during the visit. All payroll data syncs bidirectionally with QuickBooks Online, so your accountant sees labor costs broken down by job without any double-entry.
Winning a commercial landscaping maintenance contract or a residential hardscape estimate starts with a professional quote. CrewHub360 lets you build itemized quotes that include labor hours, materials such as mulch, sod, or pavers, and equipment charges. You can require a deposit before work begins — protecting your material costs on larger installs — and the client can approve the quote and pay the deposit directly through the CrewHub360 client portal without any back-and-forth emails or paper contracts.
When the job is complete, CrewHub360 converts the approved quote into an invoice in one click. Clients can pay by card through Stripe Connect, with a 0.5% CrewHub360 platform fee on those transactions in addition to Stripe's standard processing. Whether you are collecting a final payment on a $12,000 irrigation install or processing a recurring monthly maintenance invoice, funds move directly to your bank account. All invoice and payment data syncs with QuickBooks Online automatically, keeping your books reconciled without manual entry at the end of each week.
Yes. You can set up recurring jobs on a daily, weekly, biweekly, or custom frequency and assign them to a specific crew or individual. The schedule populates automatically on the dispatch calendar, and your crew receives the job details in their mobile app each morning. If a job needs to be skipped due to weather or a client request, you can cancel a single occurrence without affecting the rest of the recurring series.
You add custom skill tags to each employee profile — for example, 'Pesticide Applicator License' or 'Irrigation Backflow Certified' — and set expiration dates if the certification needs renewal. When you are dispatching a chemical treatment job, the system filters your available crew to only those with the required active certification, helping you stay compliant and avoid assigning unlicensed workers to regulated tasks.
CrewHub360's mobile app stores all job data right on the device — it's built to work offline. The crew member can continue clocking time, filling out checklists, taking photos, and adding notes without any interruption. As soon as the device reconnects to the internet — whether that is when they drive back to a coverage area or return to the shop — everything syncs to the platform automatically.
Yes. CrewHub360 includes a client portal where customers can review their itemized quote, sign off on the work, and pay a deposit by card through Stripe Connect — all from their phone or computer. This is particularly useful for larger landscape design or hardscape installs where you need deposit funds to purchase materials before mobilizing the crew. You receive the deposit directly in your account, with a 0.5% CrewHub360 platform fee applied on top of Stripe's standard processing.
Yes. CrewHub360 has a bidirectional QuickBooks Online sync that pushes invoices, payments, and payroll labor costs into your QuickBooks account and pulls customer and vendor data back into CrewHub360. This means your bookkeeper or accountant works in QuickBooks as normal while your field operation runs through CrewHub360, and the two stay in sync without anyone doing manual data entry between them.